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Scheduling Coordinator Summer Student in Oakville at Innomar Strategies

Date Posted: 3/12/2018

Job Snapshot

Job Description

This is a Summer Student position from May 7 - August 31 and requires that you are enrolled in an undergraduate program with an accredited post-secondary institution.
With guidance and support from the Manager, Clinics & Scheduling, the Scheduling Coordinator is responsible for the scheduling of all Field Nurses’ appointments with patients and ensuring scheduling is done accurately. Additionally the Scheduling Coordinator is responsible for scheduling Field Nurses with guaranteed hours for the full amount of hours or as close to as possible to ensure effective use of time and resources. The Scheduling Coordinator reports to the Manager, Clinics & Scheduling.
What You'll Do:
  • Creating and maintaining Field Nurse Appointment Schedule; ensure all available time-slots are filled appropriately for all programs
  • Ensuring that all communication referred by Patient Programs personnel (Case worker or Managers) are dealt with in a timely manner resulting either in new appointments or re-scheduling of patients
  • Confirming recurrent appointments and informing the Nurse Clinic team;
  • Collaborating with the Nursing & Clinics Management Team regarding scheduling processes and new initiatives
  • Identifying scheduling challenges and working with the department managers to find solutions
  • Maintaining records of Field Nurses’ availability;
  • Preparing Field Nurse travel requisition forms including travel expenses for special appointments
  • Implementing scheduling procedures

Job Requirements

What You’ll Need:
  • Enrolled in an undergraduate program with an accredited post-secondary institution
  • Preferred programs include medical, healthcare, science, biotechnology and social work
  • Available on a full-time basis between May 7 - August 31 to work out of our head office in Oakville, Ontario
  • Strong organizational, detail and accuracy skills
  • Ability to work in a fast paced environment with changing priorities and deadlines
  • Ability to communicate effectively both written and verbal
  • Strong interpersonal, teamwork and critical thinking skills
  • Strong computer skills, including experience with the Microsoft Office Suite
  • 4+ years Customer service experience
  • Bilingualism – French/English an asset