Senior Project Accountant - Billing in Oakville at Innomar Strategies

Date Posted: 3/23/2021

Job Snapshot

Job Description

Under general supervision of the Client Service-Billing Manager, this position will be responsible for accurately producing client invoices, monitoring accounts receivable and being the Finance liaison for the Innomar Operational Program Managers. The individual in this position will act as a Senior Member of the team handling client billing needs and special projects and assignments of a more complex nature. The successful candidate must be able to function independently as well as in a team environment. Individual and collective success depends on an ability to adapt to rapidly changing programs or project requirements.


PRIMARY DUTIES AND RESPONSIBILITIES:

Client Invoicing:

  • Effectively communicates with Project Managers and Client Managers, regarding contract documents, change orders and other contract modifications, approvals, and any additional services-related to billing and project accounting
  • Ensure daily billing activities are completed accurately and timely
  • Interprets approved contract terms and conditions and builds commercial terms into the System to ensure accurate billing and revenue recognition
  • Accurately prepares client invoices and back up in a timely manner
  • Maintain detailed client billing files ensuring billings do not exceed approved budgets/POs, communicate the need for change orders
  • Monitor program billing rates on a regular basis as required
  • Manage work in progress and discrepancies with the billing system
  • Validates contract pricing in billing system and updates fee structure appropriately
  • Maintain records of routine accounting transactions, ensuring internal processes are properly documented and controlled
  • Manage invoicing policies and procedures guide for assigned Business Units
  • Ensure work is accurate, complete, and revenue is recognized and booked in Sage, in accordance with current revenue recognition policies and US GAAP
  • Work with Accounts Receivable team, Program Management and client on aged outstanding invoices
  • Proactively manage the relationship with Business Unit teams including being accountable for understanding Business Units billing and processes while communicating issues to Finance Management  
  • Prepare ad hoc client requests as necessary including internal and external audits

Finance Liaison:

  • First point of contact for an assigned Business Unit teams with Innomar Program Operational Managers and Directors
  • Proactively manage the relationship with Business/Finance teams including:
    • Being accountable for understanding Business Units billing processes
    • Conducting and/or co-conducting monthly business reviews and partnering with key leads across various business units
    • Partnering with other Finance team members for further analysis and understanding of billing (accruals and actuals)
  • Communicating any issues to Finance Management to ensure financial reporting is accurate, timely and complete

Other:

  • Support Finance Team wide process improvement initiatives
  • Establishment and maintenance of client project codes related to respective Business Units
  • Support the Manager in mentoring and training of other Team Members for cross-functional training purposes where required
  • Assist other Team Members with more complex situations and assignments
  • Perform other duties as assigned

Job Requirements

  • 3-5 years minimum, of progressively responsible Billing/Accounting related work experience, preferably in a health-care environment
  • Position requires a strong orientation towards detail, organizational skills, results oriented, shows integrity and trust, has a basic understanding of our business, and outstanding communication skills both written and verbal
  • Bachelor’s degree in accounting preferred
  • Advanced skills in Microsoft Excel is required
  • Prior billing and industry experience is an asset
  • Solid understanding of Patient Support Programs preferred
  • Ability to work with multiple teams across the organization
  • Strong working knowledge of Microsoft Office products (Excel, Word, PowerPoint, etc.)
  • Prior experience in SAGE an asset


MINIMUM SKILLS, KNOWLEDGE AND ABILITY REQUIREMENTS:

  • Strong organizational skills and attention to detail
  • Ability to communicate effectively both orally and in writing
  • Strong knowledge of accounting practices and principles
  • Strong interpersonal skills
  • Strong mathematical and analytical skills
  • Solid working knowledge of accounting software packages