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Bilingual Administrative Coordinator in Oakville at Innomar Strategies

Date Posted: 1/3/2019

Job Snapshot

Job Description

Under general supervision of the Associate Operational Manager, the Administrative Assistant performs the administrative functions for their assigned Program. Responsibilities include activities such as generating and distributing reports, maintaining business information, data entry, drafting correspondence, and processing co-pay requests.

  • Performs general administrative tasks such as handling the mail, typing, filing.
  • Liaise with Program Managers to ensure KPIs are met.
  • Establishes and maintains office files, makes appointments and arranges meeting rooms as required.
  • Compiles information from various sources and utilizes the information for uses such as generating reports.
  • Audits and maintains various reports specific to his/her business location by checking for errors, inconsistencies or discrepancies; makes corrections and notifies appropriate personnel of any modifications.
  • Ensures that department schedules and calendars are kept updated.
  • Updates and maintains pertinent business information via computer or department files.
  • Assists with a variety of scheduled and unscheduled projects occurring in the department at any given time.
  • Drafts and types correspondence and/or presentations to be sent to internal and external contacts.
  • Responsible for managing multiple projects for many departments within a business segment or across multiple business segments.
  • Interacts frequently with inter-departmental associates and management for the purpose of resolving workload issues.
  • Maintains and promotes positive and professional working relationships with associates and management.
  • Complies with all appropriate policies, procedures, safety rules and regulations.
  • Performs related duties as assigned.

Job Requirements

  • Requires a minimum of two (2) years directly related experience
  • Experience working in a medical office ex. physician, hospital 
  • Medical Office Administration diploma 
  • Strong knowledge of Microsoft Word, Excel, Power Point and Outlook
  • Ability to communicate effectively both orally and in writing
  • Strong interpersonal skills
  • Strong analytical and mathematical skills
  • Strong organizational skills; attention to detail
  • Ability to resolve issues quickly and efficiently
  • Ability to implement processes resulting in satisfactory audit practices
  • Ability to consistently meet deadlines
  • Strong business and financial acumen
  • Bilingualism is a requirement