Accounts Payable Coordinator in Oakville at Innomar Strategies

Date Posted: 2/3/2021

Job Snapshot

Job Description

Reporting to the Accounts Payable Manager, the Accounts Payable Coordinator is responsible for overseeing the Accounts Payable segment in the Accounting Department by ensuring all vendor invoices are processed and paid according to the company’s policies and procedures. Additionally, the Accounts Payable Coordinators responsibilities include maintaining the relationship with the vendors and working on continuous process improvement within the AP roles and responsibilities. This role involves frequent internal and external contacts within well-defined procedures.


  • Thorough knowledge of all accounts payable functions, including the ability to prepare and reconcile reports.
  • Maintain consistency and synchronization of supplier database in ERP system in accordance with SOX guidelines.
  • Review all the supplier’s invoices including drug Supplier 3-way matching and ensure the approvals and GL allocations are present and accurate.
  • Ensuring prompt and accurate entry in order to utilize early payment discounts.
  • Ensuring HST/GST and QST is properly assessed; in addition to the current rules for
  • RITC and RITR are followed and captured as per province guidelines and regulations.
  • Prepare, assess and upload copay payments for drug, pharmacy, and patient while ensuring duplicates are not entered, and ethical walls are not compromised.
  • Analyze Vendor Invoices and identify necessary allocations to:
    • Prepaid Expenses
    • Fixed Assets
    • Intercompany charges
  • Perform accurate breakdown of Bell, Fedex and Purolator invoices.
  • Responsible of timely reconciliation of supplier statements.
  • Liaise with suppliers to obtain information and clarify/resolve discrepancies.
  • Prepare the necessary entries with the backup for the month end Accrued Liabilities.
  • Produce and analyze aging reports
  • Timely escalation of any problems/issues to the Manager and Controller.
  • Ensure that payments are issued by their respective due dates.
  • Prepare the Payment Proposal and perform the weekly EFT payments, cheques and wire transfers.
  • Other duties as assigned.

Job Requirements

  • Minimum two (2) years of AP management or other related bookkeeping experience.
  • Post-Secondary Education in a related field, preferably Accounting.
  • Proven knowledge within a co-pay environment
  • Experience working with an ERP System, Sage is an asset.
  • Knowledge of SOX is an asset
  • Intermediate computer skills; MS Word, Excel, Outlook.


  • Excellent analysis and problem solving skills to identify and correctly reconcile vendor deductions.
  • Excellent interpersonal and communication skills are required in order to deal effectively with both vendors and other departments.
  • Excellent keyboarding skills.
  • Ability to work in a fast paced, high volume environment while remaining organized with strict attention to detail.
  • Ability to meet deadlines and produce accurate results.
  • Self-starter requiring limited supervision, along with a desire to work in a team environment.